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This page last updated on
May 1, 2008

Data and Document Checklist for Preparation of Your Tax Return
A List of the Documents and Information to Send to Your Tax Pro

It's always helpful to organize your tax information and supporting documents before you begin the process of preparing your tax return -- whether you engage a tax professional or prepare it yourself.  Here is a checklist to help you collect the information needed for your income tax returns.

 

Documentation for Personal Income and Expense Items   Business, Employee-related and
Rental Property Information
bulletW-2 forms from each employer you had during the year
bullet1099-INT and 1099-DIV interest and dividend income reporting forms
bullet1099-R forms for pension income and retirement plan distributions
bullet1099-S for Social Security benefits received
bullet1099-G for state unemployment compensation, state tax refunds, gambling or lottery winnings
bullet1099-MISC for compensation received as an independent contractor, executor, trustee, etc.
bullet1099-B for the sale of securities
bullet1099-S for sale of real estate
bulletForm 1099-Q, Payments From Qualified Education Programs
bulletForm 1099-SA, Distributions From an HSA, Archer MSA, or Medicare Advantage MSA.
bulletForm 1098 for mortgage or home equity loan interest you paid
bullet1098-T for tuition and fees paid for higher education (and info on other education expenses)
bulletAlimony paid or received, including Social Security Number of recipient (save cancelled checks)
bulletRecords of purchase and sale of a personal residence, including the settlement statement from closing (Keep records of all home improvements.)
bulletReal estate taxes paid during the year
bulletSummary of medical and dental expenses paid during the year and any insurance reimbursements
bulletSchedule of estimated federal, state and local taxes paid during the year
bulletSummary of charitable donations, including cash, checks and donated property.  Keep all receipts.  If value of donated property exceeds $500, an itemized list is necessary.
bulletChild care expenses and provider information.  The tax identification number of the provider is required.
bulletInformation on IRA contributions made or to be made for the tax year
bulletSummary of moving expenses, if eligible for the moving expense deduction
bulletSchedules K-1 from partnerships, S corporation, trusts or estates.  NOTE:  These forms are not required to be delivered to you by January 31st, so they may arrive later than other tax documents.
bulletSummary of casualty losses from fire, theft or natural disaster

 

 
bulletJob-related expenses, such as union or professional association dues, work clothing, tools, supplies, job-hunting and job-related education.
bulletLog book for business use of a vehicle.
bulletOther records relating to vehicles purchased or leased during the year for which you are claiming business expense deductions
bulletReceipts for travel, lodging and meals while on business
bulletReceipts and records for all business-related income and expenses
bulletRecords of all income from and expenses paid for rental real estate you own

 

If You Can Answer Yes to the Following Questions, You Should Give All Related Documents to Your Tax Preparer.
bulletDid you pay interest on higher education loans?
bulletWere there any births, deaths, adoptions, divorces or marriages in your household?
bulletDid you convert a traditional IRA to a Roth, or recharacterize a Roth back to a traditional IRA?
bulletDid you receive tip income?
bulletDid you receive a notice from the IRS, state or local taxing agency regarding a prior year tax return?
bulletDid you receive installment payments on property sales?
bulletDid your children under 14 years of age receive investment income?
bulletDid you support anyone other an your own children?
bulletDid you make gifts to any individual other than your spouse of more than $11,000?
bulletDo you have a foreign bank account?
bulletDid you refinance your mortgage during the year?
bulletDid you pay points to purchase a home or refinance a mortgage during the year?
bulletDid you receive non-taxable sick pay?
bulletDid you have household employees?
bulletIf you did not receive a W-2 from a former employer, do you have the final pay stub from that employer?
bulletDid you receive money from a lawsuit?
bulletDid you receive money from any other source not previously mentioned in this checklist?

 

 

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